Fees + Financial Regulations

All regular students are assessed tuition and fees on a semester basis.

These fees and the tuition pay for only about 84 percent of the actual cost of operating Loyola for one year. The other 16 percent is made up with funds raised by the Annual Support Program from alumni, friends, faculty, staff, foundations, corporations, and revenues from the university endowment.

Applicants for admission to Loyola and students who need assistance in paying for their education are encouraged to apply for financial aid.

Tuition and Fees

Because of the uncertainty of the economy and budgetary projections, Loyola University reserves the right to change tuition, fees, or other charges printed herein. The rates for 2011-2012 only are listed below.

Tuition

Graduate tuition is assessed according to the graduate program of enrollment.

Counseling $744 per credit hr.
Business Administration—M.B.A.
$958 per credit hr.
Music $744 per credit hr.
Nursing (including Doctoral) $744 per credit hr.
Criminal Justice $744 per credit hr.
Loyola Institute for Ministry $372 per credit hr.

Fees

For Beginning Students

Application fee—M.B.A. (not refundable) $50
Application fee—other graduate (not refundable) $20
Acceptance deposit—full-time graduate except M.B.A. (not refundable)  
  Campus residents (includes housing deposit) $300
  Off campus $200

For All Students

University Center Fee

This fee is dedicated to the partial support of the Joseph A. Danna Center including the cost of utilities, furnishings, maintenance, and cleaning of the building, as well as the programming activities sponsored by the University Programming Board.

Full-time (9 credit hours or more) $113    per sem.
Part-time (8 credit hours or more) $ 56.50 per sem.
Summer Session $ 56.50 per sem.

Student Government Association Fee

This fee supports the operation of the Student Government Association to include funding the internal operations of the SGA and recognized student organizations.

Full-time $50 per sem.
Part-time $25 per sem.

Athletic Fee

This fee provides the majority of the support of the university’s intercollegiate athletic program supplemented only by fund-raising. No funds from tuition revenue are used to support the athletic program. All students are entitled to free admission to all regular season games by presenting their Loyola Express Card at the entrance.

Full-time $120 per sem.
Part-time $  60 per sem.

Publications Fee

This fee supports Loyola's Student Media, which include The Maroon, the campus weekly newspaper, and The Wolf, the student magazine.

Fall semester only $20

 

Information Technology Fee

This fee provides for unlimited high speed access to the Internet and intranet servers using Loyola's wired and wireless networks.  The fee also provides students with a Loyola email account, personal web site, access to campus-wide computer labs, support for Loyola's online content management systems and classroom technology.  Access to these services is available from anywhere on campus - computer labs, classrooms, common areas, and residence hall rooms.

Full-time $225      per sem.
Part-time $112.50 per sem.

Graduation Fee

This fee is assessed once the student applies for graduation. It provides the graduate with a cap and gown, the diploma cover, the graduation ceremony, and lifetime transcripts. Students are billed during the graduation term.

Senior $250

Contingent Fees

Late payment $   250
Student Health Insurance (cost varies) $1,188 per year
Lab Fee $   150 per lab course
M.S.N. Clinical Practicum $   500 per clinic course

Students are encouraged to make payments via our online payment system through their LORA (Loyola Online Records Access) Account Summary at https://lorasec.loyno.edu/. Payments may also be made by check or money order made payable to Loyola University with the bill remittance stubs. Students not wishing to have their social security number or campus-wide identification number placed on their payments should contact the Office of the Bursar for available alternative options. Cash transactions are discouraged. A charge of $30 will be assessed for each check returned from the bank. VISA and MasterCard charges greater than $50 will be accepted as payment on the tuition account.

Residence Halls

Charges for room and board are due on a semester basis. Room rent is billed along with tuition and fees. The residence hall contracts are for both fall and spring semesters. Board is voluntary and therefore paid separately.

Room Rates 2011-12 Double Room Single Room
Cabra Hall $2,681 per sem. $3,707 per sem.
Room Guarantee deposit
(not refundable but total deposit is applicable to room rent)
  $   100

Residence Council Fee

This fee applies only to students residing on campus and supports the programming efforts and activities of the respective residence councils.

Cabra Residence Council fee $  30 per sem.

Rates apply to the academic semester only. The Christmas holiday period and between semesters are not included in the room charges. Information on accommodations may be obtained from the Office of Residential Life.

Meal Plans (Board)

Loyola Dining Services offers several meal plan options that offer a combination of all-you-can-eat meals and the declining balance dollars, known as Wolf Bucks. The all-you-can-eat meals include breakfast, lunch, and dinners. Wolf Bucks are used for snacks and late night dining. Additional Wolf Bucks may be purchased in $100 increments.

Weekly Plans: Any 19, 15, or 12 all-you-can-eat meals each week. The weekly plan includes Wolf Bucks in the amount listed below for each semester.

19 meals per week (includes $125 in WolfBucks) $2,232 per sem.
15 meals per week (includes $400 in WolfBucks) $2,142 per sem.
12 meals per week (includes $660 in WolfBucks) $2,040 per sem.

Semester Plans: Any 50, 75, or 100 all-you-can-eat meals each semester in any combination and at any point in time.

50 meals per semester  (includes $500 in WolfBucks)
$   930 per sem.
75 meals per semester  (includes $500 in WolfBucks) $1,103 per sem.
100 meals per semester  (includes $500 in WolfBucks) $1,297 per sem.

Wolf Bucks Only: Students may select from four plans that provide only Wolf Bucks.  Plans may be purchased for their actual value of $500, $750, $1,500 or $2000.

Combination Plan:  Any 9 all-you-can-eat meals each week, plus any 75 all-you-can-eat meals each semester, plus $600 in Wolf Bucks

Combo Plan
$2,227 per sem.

For more information about our meal plans, please visit our website at www.loyno.edu/dining.

Loyola Express Card

A Loyola student identification card, known as the Loyola Express Card, is much more than just an identification card. It is a fast, safe, convenient, and economical way to make purchases all over campus. You simply deposit money into your Express Card account, and then purchases made are deducted from your balance. It has proven to be an excellent method to pre-plan and monitor expenditures.

As long as you have money in your Express Card account, you will be able to make purchases all over campus without carrying cash, checks, or change. All campus food service locations, Loyola Bookstore, Central Reproduction, the Convenience Store, Dunbar's, Student Health Service, Student Government Association, and residence hall laundry machines all accept the Loyola Express Card. Deposits to the card may be made in the Office of the Bursar, Marquette Hall, Room 270. For deposit information, please call (504) 865-2388.

Funds deposited to the Loyola Express Card carry over from one semester to the next until spent. Balances in excess of $10 in a Loyola Express Card account will be refunded only if a member officially severs ties with the university by graduating, transferring, or otherwise leaving the university. Refund forms may be completed with the Office of Student Finance and must be accompanied by written proof of separation unless you are graduating. Refunds will be applied first to any outstanding university debt, with remaining funds issued, by check, to the student.

Billing and Payment Policy

Incoming students and returning students who have preregistered are mailed a bill for tuition, fees, residence hall charges, and board plans prior to the beginning of the semester. All payments are due 30 days from the billing date unless other arrangements have been made. Accounts not paid by the due date will be placed in a past due status.

Students who are not early registrants, students taking special program courses or continuing education courses, and all international students must pay in full at the time of registration.

A late fee of $250 will be assessed on accounts in past due status. If a bill is not received or if an adjustment should be made to the bill, the student should contact the Office of Student Finance so that payment can be made by the deadline. Students who have not met their financial obligations or made appropriate arrangements through the Office of Student Finance have not officially completed registration and may be subject to removal from enrollment and will not be allowed to register for subsequent semesters. Students whose checks are returned from the bank as unpaid also are subject to removal from enrollment.

Loyola will withhold statements of honorable dismissal, transcripts, the diploma, and all other reports or materials until all indebtedness to the university has been paid or until satisfactory arrangements have been made with the vice president for finance and administration. Students are not allowed to enroll for subsequent semesters as long as prior financial indebtedness has not been satisfied. It is also the policy of Loyola to withhold transcripts, registration, and diplomas on any student who has defaulted on a Guaranteed Student Loan, Stafford Loan, Direct Loan, Perkins Loan, NDSL, Nursing or other student loan. In the event that the delinquent account is placed with an outside agency for collection, all collection costs, attorney fees, and court costs incurred will be passed on to the student.

Employer Tuition Reimbursement Program

For graduate business working students with employer reimbursement plans, the university will defer payment on 90 percent of tuition and regular fees. To become eligible for this deferment, the student must submit to the dean’s office a copy of the employer’s reimbursement policy and each semester submit verification on company letterhead of the student’s eligibility in the plan. By the university’s payment due date each semester, an Employer Reimbursement Agreement form must be submitted along with 10 percent of tuition and regular fees.  Any other charges must be paid within the normal deadlines.

Payment in full will be required 30 days after grades are due in the dean’s office. Other reports, such as transcripts and the diploma, are withheld until final payment is received.

Monthly Payments

Although Loyola has no monthly payment plan of its own, students may subscribe to one of two plans offered by outside companies.

TuitionPay by Sallie Mae and Tuition Management Systems, Inc. offer families several monthly payment options to help make education expenses more affordable. The interest-free monthly payment option enables families to spread all or part of the annual tuition, fees, residence hall charges, and board plans over equal, monthly payments. There are no interest charges, only a small annual fee.  Please contact the Office of Student Finance at (504) 865-3337, or visit our website at http://www.loyno.edu/studentfinance/monthlybudgetplans.html for more information on these programs.

Refund Policy

A student who withdraws from a course before the end of the term may be entitled to a refund of a percentage of the tuition charged for that course. The university’s general policy on refunds is described below. Federal statute requires an alternate calculation for recipients of federal Title IV financial assistance, and it is described as well.

TUITION—Students who withdraw from the university or from a course may be entitled to a refund of a percentage of their tuition. Students who withdraw must return a completed withdrawal form to the Office of Student Records. Mere cessation of attendance does not constitute withdrawal. The date of receipt of the withdrawal notice by the Office of Student Records will determine the amount of tuition refunded. Refunds are a percentage of the tuition payable in the semester in which the student withdraws, not a percentage of the total amount billed. Only tuition is refundable. No refunds are made when a student is suspended or dismissed for academic, disciplinary, or financial reasons. Tuition refunds are made for the normal fall and spring semesters on the following basis:

  1. If formal notice is received within two weeks after the beginning of the semester, a refund of 100 percent of tuition is made.
  2. If formal notice is received within five weeks after the beginning of the semester, a refund of 50 percent of tuition is made.
  3. If formal notice is received within nine weeks after the beginning of the semester, a refund of 25 percent of tuition is made.
  4. No refunds are allowed after the ninth week of classes.

Since special sessions, short sessions, and summer sessions vary in length, please refer to the academic calendar for those refund deadlines.

Students forced to withdraw for medical reasons should consult the Academic Regulations section of this bulletin for the university’s policy on medical withdrawals.

ROOM AND BOARD-Students who withdraw from the university may be entitled to a refund of all or a percentage of their room and board charges.  Students who withdraw must return a completed withdrawal form to the Office of Student Records that includes appropriate signatures from the Office of Residential Life and the Office of Student Affairs.  Mere cessation of attendance does not constitute withdrawl from the university.  Amount of refund will be determined by the date of receipt of the withdrawal notice by the Office of Student Records, or the date of official check out from the student's assigned residence hall, whichever is later.  No refunds of room or board will be made when a student is evicted, suspended, or dismissed for academic, disciplinary, or financial reasons.

  1. If formal withdrawal notice and residence hall check out are received within two weeks after the beginning of the semester, a full refund of room and board charges is made, less a sum pro-rated up to the next full week of actual usage of room and board, and actual Wolf Bucks used.
  2. If formal withdrawal notice and residence hall check out are received within five weeks after the beginning of the semester, a refund of 50% of room and board charges, less actual Wolf Bucks used, is made.
  3. If formal withdrawal notice and residence hall check out are received within nine weeks after the beginning of the semester, a refund of 25% of room and board charges, less actual Wolf Bucks used, is made.
  4. No refunds are allowed after the ninth week of classes.

During summer sessions, room and board charges will be pro-rated to actual usage, rounded up to the next full week when a student officially withdraws.  However, no refunds of room or board will be given after 50% of the session has expired.  Unused Wolf Bucks purchased for the summer sessions are not refundable other than by official withdrawal from the university, but are carried forward to the next academic year for students who continue their enrollment at Loyola.

Federal Financial Aid Programs

Federal financial aid programs assume students will complete a full semester. Aid eligibility must be recalculated if a student totally withdraws or is dismissed from the university before 60 percent of the semester has been completed. Aid will be adjusted based on the number of days in the semester that have elapsed before the student indicated an intent to withdraw to a university official.

Additional information on the calculation of refunds (with examples) and the manner in which refunds will be applied against the financial assistance received, may be obtained from the Office of Scholarships and Financial Aid.

Overpayments / Excess Aid

If a credit exists on a student account due to an overpayment, withdrawal, or excess financial aid, a refund may be issued to the student upon request. If the student paid any portion of the bill by credit card, the refund will be issued to the credit card company for the appropriate amount. If the student paid any portion of the bill by personal check, a refund may be issued after the personal check clears. Please refer to the tuition refund schedule. Any form of financial aid (loans, grants, or scholarships) will be the priority form of payment to the tuition account. If a credit results from a combination of financial aid and a credit card payment after all adjustments have been made, the credit card will be refunded.